BC Company Summary for QuickBooks Online Verification
The BC Company Summary Intuit lists for British Columbia — registered office, records office and directors in one PDF, emailed within one business hour.
For a British Columbia company, the document QuickBooks Online lists for business verification is the BC Company Summary from BC Registries — the BC version of a corporate profile report. It shows the company's offices and current directors, which is what Intuit checks. CRS gets it from the registry and emails you the PDF within one business hour for $69 + GST. No BCeID or BC Registry account needed.
Why QuickBooks Online wants it
QuickBooks Payments and Payroll direct deposit are money-movement services covered by FINTRAC, Canada's anti-money-laundering regulator. For a private corporation, Intuit asks for:
Direct from the government registry. Government fee included. Delivered as a PDF within one business hour.
- the name and address of every director,
- the name and address of everyone owning 25% or more, and
- one current government-issued document showing the business name with its address, its directors, or both — a company/corporate profile report, articles or certificate of incorporation, or an unexpired business licence.
Intuit's table of provincial documents names BC's as the BC Company Summary (and the BC Society Summary for societies). New Payments or Payroll customers have 30 days from sign-up to provide it.
What's on a BC Company Summary
The summary reflects the company's public record at BC Registries:
- Incorporation number (for example BC1234567) and company name
- Status — active or not
- Incorporation or recognition date
- The date of the last annual report filed
- Previous company names
- Registered office and records office, with delivery and mailing addresses
- Current directors, with their addresses — and officers, where the company has reported them
Shareholders aren't on it. BC companies keep a private transparency register of significant individuals (anyone with 25% or more), but it isn't public. That's why QuickBooks asks you to enter owners separately: the summary proves the name, offices and directors; you supply the owners.
Update these before you upload
The summary only shows what the company has reported. If anything has changed, fix the record first so your upload matches what you enter in QuickBooks.
- Directors. BC companies must report director changes to the registry. If someone left or joined and that wasn't filed, the summary will still show the old board.
- Offices. A move that was never reported means the summary shows the old registered or records office.
- Annual reports. A BC company that stops filing its annual report can eventually be dissolved. If the status isn't active, deal with that before verification.
- The exact name. Numbered companies end in "B.C. Ltd." — use the name exactly as the summary shows it.
Why order through CRS
You can get a company summary yourself through BC Registries, but it means setting up a BC Registry account. CRS does the lookup and sends the PDF, and confirms you've got the right company — handy when you only know the incorporation number, or several companies have similar names.
How to order
- Search your company in the box at the top of this page by name or BC incorporation number.
- Pick it from the results, enter your details and pay $69 + GST.
- We email you the BC Company Summary PDF within one business hour.
It's the same document as our BC corporate profile report service, which banks, landlords and lenders also ask for.
Uploading it in QuickBooks Online
Follow the link in Intuit's email, or use the banner inside QuickBooks Online or the notice on the Payroll Overview page. Upload the PDF and complete the director and owner details. You'll see a confirmation window once it's submitted. The reminder banner can keep showing for 2–3 business days afterwards, Intuit says — you don't need to upload again. If Intuit wants more, its follow-up email links to the resolution centre with the details.
Frequently asked questions
Is a company summary the same as a certificate of good standing?
No. The summary shows the company's current record. A certificate of good standing is a separate document confirming the company is in good standing — useful for lenders and contracts, but not what QuickBooks lists for BC.
Do I need a BCeID?
Not through CRS. You only need a BC Registry account if you want to order the summary yourself.
Does it show shareholders?
No. BC doesn't publish shareholders. QuickBooks asks you to enter owners of 25% or more directly.
Can my accountant upload it?
Yes — Intuit allows accountants and bookkeepers to submit on a client's behalf, using the client's owner and director details.
My company is federal but operates in BC.
Then use Corporations Canada's Corporate Profile. Our guide to profile reports for QuickBooks in every province and federally explains which document applies where.
Frequently asked questions
Is a company summary the same as a certificate of good standing?
No. The summary shows the company's current record. A certificate of good standing is a separate document confirming the company is in good standing — useful for lenders and contracts, but not what QuickBooks lists for BC.
Do I need a BCeID?
Not through CRS. You only need a BC Registry account if you want to order the summary yourself.
Does it show shareholders?
No. BC doesn't publish shareholders. QuickBooks asks you to enter owners of 25% or more directly.
Can my accountant upload it?
Yes — Intuit allows accountants and bookkeepers to submit on a client's behalf, using the client's owner and director details.
My company is federal but operates in BC.
Then use Corporations Canada's Corporate Profile. Our guide to profile reports for QuickBooks in every province and federally explains which document applies where.
We'll pull your registry record, confirm what's changed, and file. No lawyer needed.